While these ten inventory control best practices have the potential to dramatically improve the way your facility handles inventory, you need to make sure you always remember who your customer is. Basically, raw material items which are used in the production of products or services known as stock inventory. Due to the variety of sizes, shapes, and colours, banquet linens may need to be kept separate from other restaurant linens in the inventory control system. An effective way to control inventories is to use an inventory card system. Issuing procedures ensure that each floor linen closet is stocked with its par level amount at the start of each day. Linen needs for special events can be noted on a nightly count sheet and included on the next day’s delivery of table linen. By recording both purchases and issues of cleaning supplies, the executive housekeeper can monitor the actual usage rates for each product kept in inventory. Housekeeping supplies and amenities Below the luggage rack. The executive housekeeper should plan to take the inventory at a time when the movement of linen between guestrooms and the laundry can be halted. THE Executive Housekeeper is responsible for two major types of inventories. In addition some properties require that guests pay a deposit. 2. The safety stock level for a given cleaning supply item refers to the number of purchase units that must always be on hand for the housekeeping department to operate smoothly in the event of emergencies, spoilage, unexpected delays in delivery, or other situations. The quantities maintained depend on the size of the property and the anticipated volume of guest requests. Inventory control systems and management. Pillows and duvets, blankets and bedspreads etc. Past purchasing orders will show how long it takes to receive certain supplies, these records will be helpful for when a new employee is starts. • When striving for minimum inventories, it is important to allow proper lead times. The card should specify the item name, model and serial numbers, purchase cost, expected life span (measured in terms of work hours), warranty information and local service contact information. 18 Amount Needed 17 minus 15 ______________________________________________________ Once the totals are collected, the results of the inventory can be compared to the previous inventory count to determine actual usage and the need for replacement purchases. Step 12: First name the heading as “Inventory Control Template.” Step 13: Draw text box and type Available Stock Level. The list is delivered to the laundry manager, who sets aside the required amount of clean linens and stores excess clean linens in the laundry distribution room. A system should be in place for receiving uniforms for cleaning and for providing both the uniform room and laundry with a record of items received. Repair logs should record the date the item was sent for repairs, a description of the problem, who performed the repairs, what repairs were made, which parts were replaced, the cost of the repairs, and the amount of time that the equipment was out of service. »FAÍ©P]IÑ'pïâøèþ{p©Iò͸,ð3_ÿ'3ÜZBN~MWd4_?ÝzîØé\ñ©"H´eJY³IR)ø13øÇcrL ±# ºÈÒrvSjÒ»!wErd EdÉCáb8ùÀ,U J榼Á]Y±$éÄÝxøa¯¶X° ¤ð}üQ/¦çÀê6S?ø mp#ù\ç'Æ+o#(8ÀÕ±A ]A¡TùGSRMÈ4!ÜF}È!¤üã{²ÚƱÑØz¡B(}NkJ4VìÙª`]®Û§CÈÚùTûTß~êÑ¥7£÷p@Î=©~7 ã§7×ïáÒ¿ào ø?®K®³ù[ Shortages of cleaning supplies can result in inspection deficiencies, inconvenience to guests, and lost labour hours as room attendants search for supplies they need to do their job. Inventory Control of Uniforms If this is not done, guests may be charged for a loaned item even though it was returned. A different approach might be to leave the bed with a turn down look that is welcoming to guests but also signals staff that the sheets have not been changed. Inventory levels for non-recycled items are measured in terms of a range between minimum and maximum requirements. King-Size Sheets If a property provides proper training, through operational procedures, and related environmental efforts, it can save many litres of water, tons of detergents, and vast amounts of energy. A service to guests, hotels provide a variety of equipment that travels commonly need. The more frequent the service, the less stock is needed to cover the times when the property’s linen is being transported to and from the laundry service. All linens in all locations must be included in the count. One par for emergencies 1 x 600 = 600 All uniforms should be inventoried at least on a quarterly basis. Before new items can be placed in storage, they must be recorded on the inventory as “Items received this period”, • At the end of the month (or whatever time frame is used), again take inventory. Properties using an outside commercial laundry service will need to add a sixth par to cover linens in transit. The on-hand quantity for a cleaning supply item should never fall below the minimum quantity established for that item. Should a property change bed sheets in occupied rooms every day? Careful policies and procedures are needed to control the hotel’s inventory of linen supplies. Since supplies on a shelf represent money, a general manager appreciates department managers who keep their inventories as low as possible. ... Welles said that many hotels can get by with having a seamstress on hand for a couple of hours a week and letting housekeeping assist with the loading of the racks. Adequate storage space should be provided for stocking the different sizes and quantities of uniforms. The executive housekeeper needs to establish specific operating procedures for uniform control. • Count every item and record under “Beginning Inventory”, • Select a responsible person to record all items purchased and received. When quantities of a non-recycled inventory item reach the minimum level established for that item, supplies must be re-ordered in the amounts needed to bring the inventory back to the maximum level established for the item. 5. The frequency of collection and delivery services from the commercial laundry will affect quantities of linen the property needs to stock. King/Double Flat Sheets Ivory …………… At any given time, large amounts of linen are in movement between guestrooms and the laundry. 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